How to print just a section of a Microsoft Word® document
Have you ever wanted to print just a section of a particular document? Microsoft Word®’s section breaks can help divide a complex document. Users often want to print and review just a section of a document at a time. (Read more about section breaks). Here’s how to print a section of your document using Microsoft Word® for either Mac or Windows.
If you already have a document set up with different sections, simply press the right keyboard combination to bring up the Print dialogue.
Mac = ⌘P
Windows = Ctrl P
If you must use the mouse, navigate to:
File | Print
On Mac, here’s what you will see:
On Windows, here’s what you will see:
Find the Pages (Windows) or Page Range (Mac) box. Here, you will tell Microsoft Word® that you just want to print a section of the document.
Next, in that box, Type the letter S followed by the number of the section you want to print and click Print. For example, s1 will print Section 1 of the document. (Don’t forget to choose which printer to use—or print to PDF).
What if you don’t know what section you want to print?
Don’t know what section you want? Make Microsoft Word® show you:
To learn how Sections work, open up a new Word document. … Now, look at the bottom of the screen and you should see a menu bar. (The lower right-hand side of this menu bar shows the zoom level for the document). Right click anywhere on that bar and you will see the different options you can choose to see along that bottom area of the screen.
For now, we just want to see what section we are in. So, click “Section,” and click back into your document. The menu disappears and Word shows you, toward the lower left-hand corner of the screen, the phrase “Section: 1.” This tells you that your cursor is located in Section 1 of your document. Any formatting applied in Section 1 will be carried throughout Section 1.
From the section breaks article.
This tip can save you from scrolling through multiple pages to figure out which pages to print, only to find out that you missed the beginning or ending page after walking to the printer. Section breaks are helpful tools for navigating your documents.